STAFF COVID SAFE INDUCTION

Lets keep our workplace Covid Safe

COVID has greatly impacted the gymnastics community, however our commitment to the safety and well being of all of our gymnasts has not wavered. It is our responsibility to ensure the health, well-being and safety of members and employees including physical and mental well-being.

To ensure we are looking out for all of our members, there will be some changes to how our gymnastics classes operate prior to COVID. This document highlights some general changes that you can expect.

The information below is the information that has been given to the parent/guardians of our athletes, they have been asked to read and then agree to the new conditions of entry via an online form. Please have a read through so that you can be aware of the changes that have been made for our athletes. Then the second part of the information is the Staff specific induction information, where you need to agree to the new conditions and fill in the online form and submit.

If you need clarifications on anything that is not clear or you have concerns about, do not hesitate to contact Michelle or Olivia for support.

On Arrival

Drop-Off Procedure:

Parents are to enter through the back entrance gate staying in their cars, drop off participants and drive through the exit at the front of the venue.

Alternatively, parents may park on the street and walk their children through the gate, but must maintain 1.5 metres from others.

It is imperative that parents allow extra time for drop-offs and are on time for pick-ups.

Daily Health screening:

We will be performing a temperature test on each member as they arrive at the normal entryway, for their scheduled class. When successful temperature reading is complete we will then sign your child in and send them through to the waiting zone.

A coach will assign each participant a storage cube for their belongings; water bottle, footwear and jumper. They will be given sanitiser for both their hands and their feet. Storage cubes will be cleaned before and after use by each participant.

Please note: No bags, no jewellery or fit-bits, no food. Also please be reminded that hoodies are not allowed to be worn at gym as the hoodie is a choking hazard. Please see our dress code policy for further info.

Drop, Train, Leave:

Only participants enrolled in the classes are permitted entry to the facility. Exceptions to this rule is as follows:

a) one parent is permitted into the venue per Kindergym participant,

b) one parent is allowed into the viewing room for a participant's first trial class.

We have information and signs up around the gym as reminders to ensure their safety and well-being.

Please make sure all contact details are up to date in the event we need to contact you for any urgent matter.

Parents for classes can no longer make payments over the counter, all payment will now need to be online / electronic.

Parking must only be on the street. No parent parking will be permitted onsite. The only exception will be weekday Kindergym parents, accessed via the back gate.

Parents must not gather in groups and “chat” we must ask that parents disperse quickly after drop-off.

Wear clean clothes:

Upon entrance to the club, we ask that the participant is in clean clothing and dressed in appropriate attire ready for training. Participants must not wear School uniforms.

All participants will be required to bring socks. Please wear shoes that are easily taken on and off, thongs, slides, ugg-boots, etc, so that coaches do not need to assist young students with shoes, and also so that they can be worn for toilet visits during class.

Following coach and staff instructions:

As children are being expected to adapt to the changes within society at the same time adults are, it can be daunting and overwhelming. Also there can be differing expectations within different environments which makes it challenging for children to adapt to change at the pace required.

Prior to attending class talk to your child about some of the potential changes that may have been implemented within the club. Encourage them to listen to the staff and follow instructions as directed.

Bring own smaller items:

We request that participants bring their own water bottles which must be labelled. Sharing drink bottles, even amongst siblings, is not permitted. Water will still be available for sale, if a participant forgets their bottle.

Squad athletes will be required to have their own chalk container and own individual equipment (bands, ropes etc). An outline of this will be provided to squad members prior to recommencement.

During Class

Class structure:

Social distancing, facility restrictions, cleaning procedures, and the financial impact of COVID-19 presents a multitude of challenges for Altitude which have necessitated certain decisions to maintain program delivery.

Parents should anticipate that new class structures will be implemented and may result in changes including but not limited to; small class numbers, separation of friends previously participating in groups, and changes to coaching staff.

We will do our best to communicate any significant change to the program your child was previously participating in. If you have any significant concerns please contact management directly regarding the changes.

Skill training will be different and focus on the safe development of skills:

Safe skill development within gymnastics requires significant physical preparation and regular use of safety apparatus to aid development. We are implementing a ‘Return to Training’ plan to ensure athletes have a progressive return whilst avoiding overload and injury. This plan is likely to be underpinned by State and National resources and will be dependent on the level of the athlete.

Changes to equipment use may subsequently impact program planning including athlete skill development. Parents should rest assured that coaches will continue to guide athletes through safe skill development in a time-frame appropriate with the athlete’s condition, ability, and training environment.

Physical contact will be limited, but your coach may perform spotting for safety:

For the large proportion of gymnastics the sport can be regarded as non-contact and therefore adheres to social distancing principles.

We will be limiting contact between athletes and/or between athletes and coaches wherever possible including avoiding any assisted stretching. Your coaches are still likely to engage in appropriate spotting as a necessary aspect for safe skill development, however, should be developing habits of short contact periods, or, avoiding contact if unnecessary.

Gymsports which engage in group activity such as Acrobatics may become limited following health advice, however, small group work is not prohibited at this point in time under certain conditions.

Hygiene, hand washing and cleaning requirements:

Like all businesses, new hygiene procedures will now be in place within the club. Participants will be regularly encouraged to wash their hands/sanitise during class. Participants will also be required to also sanitise their feet before using certain gymnastics apparatus.

Remember if your child has any underlying health conditions, including skin conditions, you should notify us and supply your own sanitiser.

Kindergym will look different:

A unique aspect of gymnastics is the inclusion of parent-led activity in Kindergym. Similar to other programs, necessary changes to class structure, equipment use, circuit activities, and health screening prior to participation should be expected for both parent and participant.

Parents or carers who may be more vulnerable to infection should consider their continued participation within a Kindergym program with their child/grandchild. We will only be permitting one parent in the parent assisted class and the family will have to keep distance between other families.

If your child starts to feel unwell or show flu like symptoms during class, they may be asked to go home early:

In the event that your child presents with flu-like symptoms they may be asked to move to an isolated area within the venue that is supervised by distance until such time you return to pick them up.

After class

Pick-up will be different

We have a new pick-up procedure. Participants will remain inside and will exit via the exit door at the front of the building. These areas are well sign-posted, and will be monitored by staff.

Parents will have two choices for pick up. They can drive-through via the back gate and exit via the front gate OR park in the street and walk in, maintaining 1.5 physical distance from others.

Staff will release children to their parents. Participants who are high-school aged will be allowed to meet parents at street parking if arranged previously with staff.

Parents will NOT be allowed to drive through the front gate at any time for drop-off or pick-up.

Showering after class

Despite the rigorous cleaning procedures we will be implementing, we encourage all athletes to return home and shower to reduce risk of transmission that may occur as a result of the use of any common items, objects or equipment.

If Unwell

If your child presents with any cold or flu-like symptoms following a gymnastics class you should notify management immediately. Keeping our club informed of the health of your child helps keep all children healthy.

If any member of your immediate family is sick, participants must stay at home until their family member has been given the all clear, this is even if the participant does not have symptoms.

If a make-up class is required, please call or email to inform us of the absence on or before the day of absence, and then fill in a “Make-up class form” which can be found on our website.

Staff Covid Safe Induction

Part 1 - Introduction

WHAT IS COVID-19? COVID-19 is a respiratory illness caused by a new virus. Symptoms include fever, coughing, a sore throat and shortness of breath. The virus can spread from person to person. Currently there is no treatment for COVID-19. HOW IS COVID-19 SPREAD? The virus can spread from person to person through: close contact with an infectious person (including in the 24 hours before they started showing symptoms) contact with droplets from an infected person's cough or sneeze, touching objects or surfaces (like doorknobs or tables) that have cough or sneeze droplets from an infected person, and then touching your mouth or face. SUPPORT FOR A COVID SAFE WORKING ENVIRONMENT Gymnastics NSW is committed to COVID safe practices – Information about "return to Gymnastics" can be found on Gymnastics NSW website and social media platforms. Altitude Gym Sports is committed to providing a COVID safe workplace by following safe practices which are as follows: - Physical distancing - Good hand hygiene - Stay home if unwell - Contact tracing ALTITUDE WHS REPRESENTATIVE/COVID 19 SAFE COORDINATOR Oliva Gillott and Michelle Mason are currently sharing this role, and can be approroached should staff have any concerns or need any further explanation concerning workplace risk and/or being COVID safe. PROCESS FOR CONSULTATION Altitude is committed to a two-way process between management and staff where we: - talk to each other about health and safety matters - listen to concerns and raise any concerns - seek and share views and information - consider what staff say before making decisions The Altitude risk management process and employees role in it is as follows: - Identify Risks - Measure Risks - Examine Solutions - Implement Solutions - Monitor Results Altitude management will do as much as possible to ensure that staff are guided towards best and safest workplace practices, however the onus is also upon all staff to identify and offer solutions to mitigate risks.

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Part 2 - Physical Distancing

Physical Distancing - Good Practice

Good practice physical distancing principles are to: - maintain 1.5 metre separation between people who are not from the same household - maintain a minimum of 4sqm per person - maintain small classes sizes and will adhere to 1 person per 4sqm in all spaces throughout the venue - Parent/guardians are not permitted on-site unless required (i.e Kindergym parent or carer) - Trial class parent/guardians may be permitted inside to watch the participants' first class from our viewing room, which will be limited to 4 persons at any time. - ensure that pre-registration (enrolment) for classes is mandatory ie; no "walk-ups" will be permitted. - ensure that a Covid Safe form online will be required to be submitted from each family before attending classes. - ensure online registration and payment is going to be required rather than face to face administration. - keep up to date, and have expectations that, regulations and restrictions may change depending on circumstances

By ticking this box I confirm that I have read and understand Part 2- Physical Distancing - Good Practise

Physical Distancing - Physical Layout

The usable gymnastic space at Altitude calculated for the gym area is 68 persons at any time. The waiting zone (where the storage cubes are located) should have no more than 10 persons at a time. Moving participants out of the area effectively is required at all times. This includes for drink breaks. Only 3 persons should be in the reception office at any time. Only 5 persons should be in the coaching office at any one time. Only 2 person should be in the Kindergym Storage room at any time. Only 1 persons should in the Maintenance room at any one time. Only 4 persons should be in the viewing room at any one time. As a reminder to everyone, signs have been posted around the gym floor on walls to promote physical distancing measures, so please look for these reminders and also make athletes aware regularly. Minor changes have had to be made to the layout of equipment to facilitate physical distancing – including equipment prohibited for use. At the time of creation of this induction, we will not be using the big beams or rope climb, and will not be using small equipment that cannot be cleaned easily such as ribbon sticks, skipping ropes until we can work out a way to ensure that sanitising can occur. We already have established walkways, for access into the gym areas, these will need to be continued with constant vigilance from coaches to remind athletes. Staff may need to place markings on the floor to indicate where participants should sit/stand/wait for their turn, if required. This would be particularly for Tumbling and DMT waiting zones., where congregation of athletes can sometimes occur. Please see our policy regarding updated process for entry and exit in an emergency without compromising COVID Safe practices and in order to minimise risks. When speaking to parent/guardians staff need to be polite but firm. Phrases such as "due to COVID Safe regulations, this area needs to be cleared or this area is restricted by X number, so if can we please clear this area it would be appreciated" or something similar.

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Physical Distancing - Classes

Changes have been made to class timetable and coordination to ensure sufficient changeover times and in order to limit exposure between athletes in a group and between groups. Therefore there is a 15 minute break between most class blocks, allowing time for cleaning, for athletes to vacate the premises and for the next group to be assembled. Athletes must leave the premises once they have completed their class, however there may be a case of for example; a Mini-gym sibling that may need to be seated on the waiting zone seat to wait the 15 minutes for their sibling. However if parents are available for hand-over, staff need please hand them over as soon as possible. There also may be special arrangements for parent drop off and pick up and these will be communicated to coaches in a case by case scenario. All coaching programs will need to be tailored programs to ensure the minimal need for spotting athletes.

By ticking this box I confirm that I have read and understand Part 2- Physical Distancing - Classes

Physical Distancing - Additional Staff Considerations

Non essential visits, meetings or gatherings need to be cancelled or held via teleconference platforms (Zoom etc). There will be an increase of communication via email, so please ensure that you are checking your email regularly, so that effective communication can take place. Roles within the club setting may change, and changes to coaching responsibilities will also look different. We are hoping that assistant coaching staff can resume working with us soon, however without numbers to cover the cost of extra staff, it might be difficult in the interim, while we are re-building our class sizes. As all programs are currently affected, there may be some period of adjustment, where changes will need to take place over time, however we are hoping that restrictions wont be in effect permanently and will ease over time. Coaches being dropped off for coaching need to be dropped at the front gate, cars must not enter the front gate to drop or pick up coaching staff. They can do the back gate loop, however it can get congested with students, so may not be the best course of action. Coaches who are self-driving can only park in the 3 spots out front of building (2 spots if you don't include Michelle's spot and no longer in front of the roller shutter). Coaches can park down along side the building in the spaces provided. Please do not park in the "drop-off /pick-up zone at any time. Coaches can park in our neighbours' spots, as long as it is in one of the 3 spots in front (not in front of the roller-shutter) or over against their fence at night during the week. Parking in our neighbours' spots is not permitted on Saturday. Parking on the street should no longer pose any problems, as parents are no longer staying around.

By ticking this box I confirm that I have read and understand Part 2- Physical Distancing - Additional Staff Considerations

Physical Distancing - Deliveries

The process involved for the collection of deliveries should minimise risk as much as possible therefore: - Instructions to be given to delivery drivers to drop parcels on doorstep - Wash hands after handling deliveries - Direct delivery drivers to remain in vehicle if applicable - Ask delivery drivers to wash hands before handling products - Avoid using delivery drivers pen where possible.

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Part 3 - Stay Home If Unwell

When To Stay Home

Employees must not attend work if they have symptoms of COVID-19 (cough, fever, sore throat, shortness of breath and fatigue), or suspect they may have been infected with COVID-19 (this includes close contact with another person diagnosed with COVID-19) Employees must not attend work if they have returned from overseas within 14 days. The staff leave policy for COVID-19 related absences, is the same as any other sick leave entitlements. Therefore casuals must give as much notice as possible if they fall sick and are unable to attend work for their shift. Full time staff, can accrue sick leave and other entitlements and can use this if the becoming infected with COVID-19. Staff must communicate all sickness absences including suspected COVID-19 sickness absence to Management - Michelle Mason via phone call or text message. In her absence, to full-time staff member - Olivia Gillott. Even if staff does not have COVID-19, but another type of cold or flu, it will be best practice that staff do not attend work until they no longer are contagious or display symptoms of being sick (coughing, sneezing, blowing nose etc). If an employees is noted to be unwell at work with symptoms of COVID-19, they will be asked to leave work immediately and advised to seek medical advice. If diagnosed with COVID-19 employees will be quarantined by health authorities until they are cleared from the virus. This will be managed by health authorities. Once an employee has recovered from the virus and is cleared by health authorities they can return to work as usual. A doctors certificate will be required. Although the majority of suspected cases of COVID-19 are likely to be negative, if staff have been tested for COVID-19 they must self- isolate until results are received from health authorities which may take up to 5 days. Rosters will be managed to ensure sufficient staff to cover for staff absences at short notice and for the length of any isolation requirements. If a member of the team tests positive for COVID-19 we will be contacted by public health authorities who will advise us of the steps required to manage the workplace. If a person is a vulnerable employee you are encouraged to advise management so that steps could be taken to minimize the risk of infection in the workplace. This may include modifying duties where reasonably practicable to reduce exposure. Each case will be considered on a case by case basis following the completion of a risk assessment of the employees environment, maintaining privacy and avoiding discriminatory actions. All employees will be treated with compassion and understanding. Management will request a medical certificate if a team member advises that they are a vulnerable employee. The certificate should indicate work capacity (i.e. fit for modified duties or absence recommended) and the period of time of the certification. If additional assistance is required to manage a vulnerable worker at work, an Occupational Physician could be consulted. A vulnerable employee is: - Aboriginal and Torres Strait Islander people 50 years and older with one or more chronic medical conditions. - People 65 years and older with one or more chronic medical conditions. - People 70 years and older - People with compromised immune systems. GNSW EVENTS AND ACTIVITIES Staff and athlete members should be advised that they should not attend GNSW activities: - If they are unwell - Have symptoms of COVID-19 - Suspect they have been exposed to COVID-19 - Have returned from overseas within 14 days. - Been advised by government to isolate.

By ticking this box I confirm that I have read and understand Part 3 - Stay Home If Unwell

Part 4 - Hygiene & Biosecurity

Hygiene & Biosecurity

Staff are required to wash their hands – before, during and after training. A soap and paper towel dispenser is provided in the coaching and reception offices. Correct hand washing technique is shown on posters on walls near all sinks. Staff will be required to wipe over any surfaces they touch with disinfectant – for example, telephone, storage cubes, desk, light switches, door handles in reception and coaching offices. Staff will also need to assist with the cleaning of non-equipment surfaces which include, but are not limited to fencing, storage cubes, cupboards, and fans. Disinfectant bottles are clearly labelled and available in the COVID-19 Tubs located near the stairs in the gym area. The tubs also contain a bottle of hand-sanitiser and roll of paper towel. It is encouraged that tubs are taken out on the floors with coaches to be able to use readily. Plastic garbage bags have been hung up in the gym for the disposable of paper towels. Equipment must be sprayed with disinfectant and allowed 15 secs to 'dwell" before using a paper towel from top to bottom of surface in an S-shaped pattern.. Equipment needs to be cleaned between groups of participants using the area/circuit wherever practical and possible, ie; There is no expectation that the beam can be cleaned, as it is made from suede, so the expectation is to clean the athlete (feet and hands). Participants should be encouraged clean hands before, during and after training by washing with soap and water and also using hand sanitiser. Staff should open any windows, doors, roller shutters where practical, to improve ventilation. Office Staff will mark rolls at front desk then one staff member will be marking attendance rolls in a block to cut down on shared pens, paper copies and folder handling. Rolls will be recorded into Gym-Biz, by office staff for long term record keeping. Steps are being made towards paper free rolls, using a tablet linked directly into the system. Staff must use their own cup, plates and cutlery and can no longer be kept on the premises. Staff must take home water bottles, plates, lunch-boxes, cutlery etc. No food preparation is permitted on site with the exception of heating something in the microwave oven, or adding water to pre-packaged food. The microwave must be cleaned after every use, both inside and out. No more than 5 persons are permitted in the coaching office at any one time.

By ticking this box I confirm that I have read and understand Part 4 - Hygiene & Biosececurity

Part 5 - Contact Tracing

All staff are recommended to download the COVID APP, but it is not compulsory. If you dont have the COVID-19 APP, it would be advisable to keep a diary note of all people/places you have had contact with each day, in order to make contact tracing easier should any close contact infection occur.

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